YCVB streamlines work for event and meeting planners

By From page A18 | November 04, 2012

A new Request for Proposal form on the Yolo County Visitors Bureau’s website will make it a whole lot easier for prospective visitors who want to bring their meeting or convention to the county.

The form is designed to let event and meeting planners input their needs for hotels, meeting rooms and other venues, and to receive back a comprehensive reply from the YCVB.

“The form is the result of collaboration between us, our hotel partners in Davis and Woodland, and input from the UC Davis Conference and Events Services department,” said Alan Humason, executive director of the YCVB. “It allows event and meeting planners to tell us exactly what they need for their entire engagement, and for us to find the answers and then respond to each client with all the necessary information and details, including pricing.”

The form can be found on the home page of the YCVB website, www.yolocvb.org, under the heading “Meeting Services.” The prospective client can input dates, hotel room needs, meeting room needs and preferences, food needs and other needs such as transportation.

“The form also allows for the uploading of an already prepared RFP form, which of course saves the client lots of time inputting data,” says Dawn Adams, sales director for the YCVB.

The Yolo County Visitors Bureau has been actively soliciting new business from a variety of organizations, including the California Society of Association Executives, Meeting Planners International, and the Society of Government Meeting Planners.

“We hope the new online RFP form makes it easier for groups to work with us,” Humason said.

The Yolo County Visitors Bureau works to encourage visitation to the communities of Davis, Winters, and Woodland and the outlying areas of Yolo County. The YCVB also works closely with UCD as well as other civic and promotional agencies.

A variety of brochures and services are offered at the Visitor Center, 604 Second St. in downtown Davis. For more information, call (530) 297-1900 or visit www.yolocvb.org.

Special to The Enterprise

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